Project Management Assignment: Building A Double-Story Home at Caprara

Question

Task: You are a team member of BuildChamp Construction Company. You are required to prepare a project plan in this report on project management assignment and identify the activities needed to design, supply and build a double-story building at Caprara Street.

Answer

Project description and justification
The current project is based on the BuildChamp construction company that has undertaken the project to build a double-story home at CapraraStreet in Kalkallo. The construction company seeks to make it easier and convenient for Australia to build and design their beautiful homes. The project is basically of Greenfield type and Glen ford is the sales consultant of the project. The double-story home shall consist of 4 bedrooms, 2 bathrooms, and 2 carports. For the current project, the design fitment, as well as floor plan, has been approved as well as checked. The project is expected to end by 1st September 2020. Thus, the total building period becomes 175 days. The total estimated costs are $319,000 and the management reserves include $20,000. The team of the project consists of five key members who would be playing an active role in the upcoming project. This includes the junior project manager, risk expert, purchasing expert, supplier relation expert, and other such members that are included in the organizational structure of the firm.

There are a few challenges that are identified in the project that restrict its successful completion. Due to the current pandemic situation there are locations in various regions including Kalkallo for which the communication plan needs to be arranged accordingly. Apart from this, the company extracts the majority of the supplies for Chinese suppliers. For this, the company would now require to buoy the materials from the local supplier by paying more (Radujkovi & Sjekavica, 2017). The expected amount to be invested in the project was based on the risk factors before the pandemic and now the current project budget has been raised to $40,000. However, there is a need to manage the entire resources and process completion with the previously estimated budget.

The project is expected to make a new hallmark in terms of completing the project within the previously estimated budget even during the pandemic situation. This would create a significant impression on the customers as well as stakeholders and shall win their loyalty as well as satisfaction. This would further result in securing various projects and would help in leveraging the brand name. With the smart goals and appropriate estimation as well as the implementation of resources, the project shall successfully meet the desired objective within the deadline. Thus, after 75 days, the project shall deliver the double story building.

Resource management plan
In the current project, the key resource includes labor or workforce, construction material, and equipment. It is necessary to ensure a fine balance between the planning and scheduling of tasks to achieve the desired outcomes. The resources need to be arranged in a way such that within 175 days the project is completed.

Approach for resource estimation: In the current project, there is a need to consider an appropriate approach for ensuring the effective acquisition of resources that would secure successful project delivery (Banihashemi et al., 2017). In this regard, expert judgment has been considered as a possible approach for the current project as there are many senior people who are involved in the project from whom the information can be procured.

Approach for resource optimization: There are majorly two key techniques for resource optimization. This includes resource leveling as well as smoothing. In the current project, resource leveling is considered as this accommodates the constraint before optimization and thus allows easy modification of dates. Thus, the required asset for the projects can be balanced and utilizes the sources accessible when over-allocated.

RACI matrix

R-Responsible
A-Accountable
C-Consult
I-Inform

Cost baseline
Cost estimation method: The current project shall be considering the cost estimation method which shall help in analyzing the budget and estimates for the project. In this regard, parametric Estimation wherein the total cost of the budget shall be calculated based on the prices and the number of project sub-elements namely the work units (Demirkesen&Ozorhon, 2017). This helps in the identification of relevant project units and thereby estimates the cost of the unit by summing the materials as well as labor. Thus, it can be stated that the parametric estimation enables obtaining accurate cost forecasts in the case of calculating the single unit costs which would be correct as well as realistic.

Budget table
The current budget for the project as decided by BCC is $319000. Due to the current COVID situation, the overseas supplier cannot be contacted for the delivery of the supplies. In this regard, there would be slight changes in the budget constraints. Thus has further resulted in increasing the cost of the materials which was about to be imported for china (Rivera &Kashiwagi, 2016). However, these would be now procured from the local suppliers which would require high cost.

Funding requirement plan

Stakeholder engagement and communication plan
Project stakeholder engagement includes the process that is needed for identifying the people, groups, and firms that can create an impact on the project. This helps in the development of strategies that would allow engagement of stakeholders in the project (Keshk et al., 2018). The current project considers the client representative Steven Gerrad and then other suppliers. These are the outside stakeholders. The key inputs include:

• Project charter
• Organizational process assets

Tools and techniques
Various tools and approaches are used for the identification of stakeholders such as stakeholder analysis as well as expert judgment.

• Stakeholder analysis

The key stakeholder includes:
1. Steven Gerrard
2. Paul Rudd
3. Eva green
4. Hilda Miller
5. Carl Marx
Expert judgment
1. Chen Bo Lin
2. Glenn Ford
3. Amelia Jones
4. James Gunn<

Output stakeholder register

Communication management plan
The communication management plan for the project shall enable set the right path for feedback, ensure consistency in the report, allow feedback, and shall identify the key project requirements.

Risk management plan
The risk management plan allows the project participants which includes the consultant, supplier, contractor, and client for meeting the commitment and thereby minimize the impact of risks on construction project performances with respect to time, quality, and cost constraints. There are majorly three key risk management approaches. The most common approach for managing the project risks is managing individual risks that are assessed within a project risk register. Even though the approach is simple, it adds value in case it is implemented correctly. The first approach includes the top-down multipass process which can be used in the project management and support the critical project decisions (Kozlovska et al., 2016). The key techniques used here is stakeholder analysis, uncertainty-importance matrix, and parametric cost forecasting. The second approach is quantitative risk-based forecasting that integrates the implication of risks for forecasting the overall risk. It generates confidence results and analyses the statistics for the identification of key aspects of risk. The key techniques include product or benefit-risk modeling, Monte Carlo cost risk analysis, and schedule risk analysis (Pawar&Pagey, 2017). The third approach is a risk register approach that requires less experience and fosters a good team culture when implemented correctly. The key techniques include risk register as well as probability risk matrix. The current projects need a commonplace approach and shall be considering the two key techniques of the risk register. Thus, the approach considered is a risk register.

Risk factors and their ranks

1-very low 2-low 3-medium 4-high 5-very high Probability and impact matrix Impact

Risk Response Plan

Change management
The change management approach for the current project focuses on certain changes that might occur due to the fluctuations in the project deliverables. The client might ask for making relevant changes and with this, there would be significant changes in the role and responsibilities. The key steps included in this area:

• Changes in the management roles
• Changes in the control board
• Development of process
• Change request form (Nuseir&Madanat, 2017)
• Changelog
• Use of project management software for tracking the changes in all phase

Types of changes proposed andProposed change control board

Role/ responsibility matrix

R-Responsible
A-Accountable
C-Consult
I-Inform

The change management process considered herein is Prosci's three-phase approach which is divided into various phases.
Phase 1: preparing for the changes: identification of anticipated points and tactics based on the readiness of the assessments. Develop the sponsorship model

Phase 2: managing the change: In this stage develop the resistance management plan and take action to implement them.

Phase 3: reinforcing the changes: collect the feedback and analyze it to diagnose the gaps based on which the resistance can be managed. calculate the possible impacts that are identified changes can have on the team member with respect to time and cost (Nowotarski et al., 2016). Analysis as well as optimization of the change option is needed for the decision making. Based on his, the proposed change order shall be made. Implement the correct action and celebrate success.

Team charter
In the current project, there are four central members who are working actively for the project. The team has significantly gained knowledge and have improved their areas of knowledge through conducting in-depth research that eventually developed their understanding regarding project management. The past experiences that the students had also been applied in the current project which has helped in better understanding the manner of implementation and the application of knowledge gained in real terms. Apart from this, the project has significantly helped in learning new experiences and knowledge that has changed and added value to the concepts we had earlier (Ilin et al., 2016). It is obvious that the viewpoints were most of the time difference, however, we ensured that effective communication was maintained such that the project is not hampered. On an initial basis, we were required to perform certain things in the projects such as becoming acquainted with each other, developing deep understanding regarding each other's perception, commitment level, sharing the common expectation, and establishing a sense of shared group response.

A brief biography of the team: In our team, everyone has been good at some sort of work. This helped in ensuring the collaboration in the work culture and ensuring the successful completion of work. Tejasree focused on material documentation, Deep considered material procurement, Junje aimed at establishing effective communication and I focused on managing people. Team goal statement: “We shall keep consistency in our workflow and manage the aspects of the project with our knowledge and skills.

Team ground rules

• Have an agenda and come prepared
• Demonstrate mutual respect and no negative criticisms
• Respect confidentiality
• Value the strength of a diverse range of inputs
• Arrive on time and ensure to keep a flow in endings and starting time
• No disruptions and ask clarifying questions in case you don't understand

Conflict resolution process
We considered the five stages of conflict resolution strategies:

• Avoiding: We sometimes try to avoid the conflict in cases that can be tackled through understanding
• Accommodating: In this case, we consider to take steps for satisfying certain team o project at the expense of our own needs
• Compromising: In this case, a resolution is considered that satisfies the team member
• Competing: In this step, individual team members try to satisfy their own desires at the expense of parties involved
• Collaborating: an appropriate solution is developed for satisfying the team members involved

References
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