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Event Operations Management: Awards Show at Perth Convention Centre


Task: How can event operations be effectively managed for an awards show at the Perth Convention Centre, considering factors such as production scheduling, site layout planning, and risk analysis?


1. Production Schedule for Awards Show at Perth Convention Centre




Pre-Event: 6:00 am - 5:00 pm


6:00 am - 8:00 am

Venue Setup

Event Coordinator

8:00 am - 10:00 am

Stage Setup

Specialist Contractor

10:00 am - 12:00 pm

Table and Seating Arrangements

Event Coordinator

12:00 pm - 2:00 pm

Entertainment Equipment Setup

Specialist Contractor

2:00 pm - 4:00 pm

Final Venue Checks

Event Coordinator

4:00 pm - 5:00 pm

Staff Briefing

Event Coordinator

The Event: 6:00 pm - 11:00 pm


6:00 pm

Doors Open

Event Coordinator

6:30 pm - 9:30 pm

Dinner Service

Wait Staff

7:00 pm - 9:00 pm

Entertainment Program

Event Coordinator

9:00 pm - 10:00 pm

Keynote Speakers

Event Coordinator

11:00 pm

Event Conclusion

Event Coordinator

Post-Event: 11:00 pm - 12:00 pm


11:00 pm - 1:00 am


Clean-Up Crews

1:00 am - 12:00 pm (Next Day)

Dismantle Stage and AV Equipment

Specialist Contractor

1:00 am - 3:00 am

Final Venue Checks and Lockup

Event Coordinator

3:00 am - 12:00 pm (Next Day)

Equipment Return

Event Coordinator

2. Event Site Layout Plan

Number of Tables: 500 / 8 = 62.5 tables (Round up to 63 tables)

Size of Event Hall:

Table Calculation:

Number of Guests: 500

Tables of 8: 5008=62.58500=62.5 (round up to the nearest whole number)

Therefore, you would need approximately 63 tables.

Event Hall Size:

The size of the event hall would depend on the space required for each table, the stage, dance floor, and other considerations. Let's assume each table requires an area of approximately 10 square feet. Additionally, allocate space for the stage, dance floor, and pathways.

Table Area: 63?tables×10?sq ft/table=630?sq ft63tables×10sq ft/table=630sq ft

Stage Area: 300?sq ft300sq ft (hypothetical size)

Dance Floor Area: 400?sq ft400sq ft (hypothetical size)

Pathways and Miscellaneous: 300?sq ft300sq ft

Total Area: 630+300+400+300=1630?sq ft630+300+400+300=1630sq ft

Plan Layout of Event

Figure: Plan Layout of Event

3. Risk Analysis

Risk Analysis


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