Event Operations Management: Awards Show at Perth Convention Centre
Question
Task: How can event operations be effectively managed for an awards show at the Perth Convention Centre, considering factors such as production scheduling, site layout planning, and risk analysis?
Answer
1. Production Schedule for Awards Show at Perth Convention Centre
|
Time |
Activity |
Responsibility |
|
Pre-Event: 6:00 am - 5:00 pm |
||
|
6:00 am - 8:00 am |
Venue Setup |
Event Coordinator |
|
8:00 am - 10:00 am |
Stage Setup |
Specialist Contractor |
|
10:00 am - 12:00 pm |
Table and Seating Arrangements |
Event Coordinator |
|
12:00 pm - 2:00 pm |
Entertainment Equipment Setup |
Specialist Contractor |
|
2:00 pm - 4:00 pm |
Final Venue Checks |
Event Coordinator |
|
4:00 pm - 5:00 pm |
Staff Briefing |
Event Coordinator |
|
The Event: 6:00 pm - 11:00 pm |
||
|
6:00 pm |
Doors Open |
Event Coordinator |
|
6:30 pm - 9:30 pm |
Dinner Service |
Wait Staff |
|
7:00 pm - 9:00 pm |
Entertainment Program |
Event Coordinator |
|
9:00 pm - 10:00 pm |
Keynote Speakers |
Event Coordinator |
|
11:00 pm |
Event Conclusion |
Event Coordinator |
|
Post-Event: 11:00 pm - 12:00 pm |
||
|
11:00 pm - 1:00 am |
Clean-Up |
Clean-Up Crews |
|
1:00 am - 12:00 pm (Next Day) |
Dismantle Stage and AV Equipment |
Specialist Contractor |
|
1:00 am - 3:00 am |
Final Venue Checks and Lockup |
Event Coordinator |
|
3:00 am - 12:00 pm (Next Day) |
Equipment Return |
Event Coordinator |
2. Event Site Layout Plan
Number of Tables: 500 / 8 = 62.5 tables (Round up to 63 tables)
Size of Event Hall:
Table Calculation:
Number of Guests: 500
Tables of 8: 5008=62.58500=62.5 (round up to the nearest whole number)
Therefore, you would need approximately 63 tables.
Event Hall Size:
The size of the event hall would depend on the space required for each table, the stage, dance floor, and other considerations. Let's assume each table requires an area of approximately 10 square feet. Additionally, allocate space for the stage, dance floor, and pathways.
Table Area: 63?tables×10?sq ft/table=630?sq ft63tables×10sq ft/table=630sq ft
Stage Area: 300?sq ft300sq ft (hypothetical size)
Dance Floor Area: 400?sq ft400sq ft (hypothetical size)
Pathways and Miscellaneous: 300?sq ft300sq ft
Total Area: 630+300+400+300=1630?sq ft630+300+400+300=1630sq ft
Figure: Plan Layout of Event
3. Risk Analysis
